Executive Assistance Job in Mumbai at Motley Advertising

About the Job

Key responsibilities:

1. Organize and manage the lead generation funnel ensuring efficient tracking and nurturing of qualified leads
2. Assist in organizing and tracking sales deals potentially managing data within a CRM system
3. Support lead management efforts including tracking qualified leads and assisting with lead qualification processes
4. Coordinate and schedule meetings with prospective clients and leads
5. Prepare presentations proposals and other sales-related documentation
6. Help maintain a highly efficient sales process to support the agency's goal of client acquisition
7. Manage and maintain the Founding Partners calendars including scheduling meetings appointments and travel arrangements if required
8. Handle general correspondence emails and phone calls acting as a primary point of contact
9. Conduct research on various topics as requested by the Founding Partners including market trends potential clients or operational best practices
10. Compile and present information clearly and concisely
11. Draft proofread and edit internal and external communications as directed by the Founding Partners
12. Facilitate communication between the Founding Partners and other team members clients and external stakeholders
13. Assist with coordination of small projects or tasks as directed by the Founding Partners

Requirements:

1. Have a minimum of 1 year experience as an Executive Assistant Personal Assistant or similar administrative support role preferably within a fast-paced agency startup or sales-driven environment
2. Demonstrate experience in managing complex calendars and handling confidential information
3. Show experience in providing sales support or managing client-related documentation
4. Possess exceptional organizational and time management skills with the ability to prioritize tasks effectively and meet deadlines
5. Maintain strong attention to detail and accuracy in all work
6. Exhibit excellent written and verbal communication skills with a professional and articulate demeanor
7. Be proficient in Microsoft Office Suite or Google Workspace including Docs Sheets Slides and Calendar
8. Be familiar with CRM software or sales tracking tools
9. Display a proactive problem-solving approach with the ability to anticipate needs and take initiative
10. Uphold a high level of discretion and integrity in handling sensitive information
11. Be able to work independently with minimal supervision and as a collaborative team member
12. Hold a bachelor's degree or possess relevant experience and demonstrated skills that will be highly considered

Number of Openings

2 openings

Perks of this Jobs

Informal dress code Free snacks 5 days a week

Skills

Time Management, Administrative Support, Effective Communication, Sales Support, Coordination