Administration Executive Job in Chennai at Integrated Assessment Services Private Limited

About the Job

Job summary:

We are seeking a proactive and responsible Administrative Officer to oversee and manage general office operations. The ideal candidate will be responsible for office maintenance, asset supervision, housekeeping coordination, handling client interactions, purchasing and stock maintenance, and liaison with government and external agencies. The role requires a hands-on individual capable of multi-tasking in a fast-paced environment.

Key responsibilities:

1. Office Maintenance & Cleaning Supervision
Ensure regular upkeep and maintenance of the office premises and associated buildings.
Coordinate with vendors for repair, maintenance, and infrastructure improvements.

2. Asset Supervision
Maintain and regularly update the inventory of office assets and equipment.
Monitor the condition of assets and report for repair or replacement as required.
Ensure secure and optimal utilization of assets within office premises.
Manage contracts and services of external housekeeping staff or agencies.
Conduct periodic checks to ensure compliance with office cleanliness standards.

3. Certificate Printing and Client Handover
Coordinate the printing of certificates and related documentation as per organizational standards.
Ensure timely and accurate handover of certificates or documents to clients.
Maintain proper records and logs of document issuance.

4. Client Visits for Payment Collection
Visit clients for collection of payments or pending dues as assigned.
Follow up with non-responsive clients through visits, calls, and official communication.
Maintain proper records of client interactions and report feedback to the management.

5. Stationery Purchase and Stock Management
Maintain and monitor inventory stock levels, usage, and replenishment cycles.
Ensure cost-effective procurement practices and vendor coordination.
Liaison with Government & Other Agencies
Coordinate with local authorities, government departments, and external agencies as needed.
Ensure timely submission of official documents, renewals, and compliance matters.
Represent the organization in external meetings or inspections when required.

Qualifications & requirements:

Bachelor’s degree in Administration, Management, or a related field.
0–2 years of experience in an administrative or office management role.
Strong communication and interpersonal skills.
Ability to manage multiple tasks and prioritize effectively.
Basic knowledge of MS Office and administrative tools.
Willingness to travel locally for official duties (e.g., client visits, government liaison).

Number of Openings

5 openings

Skills

Document Management, Time Management, MS-Word, MS-Office